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This Vendor Agreement (“Agreement”) is entered into between:
Infinity 33, LLC (“Event Organizer”),
and
Vendor Name: ______________________________ (“Vendor”).
This Agreement governs Vendor participation at the following event:
• Event Name: ______________________________
• Location: ______________________________
• Event Dates: ______________________________
By signing below, Vendor agrees to all terms and conditions contained herein.
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1. VENDOR SPACE & PAYMENT TERMS
1.1 Vendor Fee
Vendor agrees to pay a total vendor fee of $_________.
1.2 Payment Deadline
Full payment is due no later than _________.
1.3 Non-Refundable Policy
All vendor payments are NON-REFUNDABLE, including but not limited to:
• Weather-related disruptions
• Event cancellation due to force majeure
• Low attendance
• Schedule changes
• Vendor inability to attend
1.4 Failure to Pay
Failure to submit payment by the deadline results in immediate forfeiture of vendor space.
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2. APPROVED PRODUCTS & SERVICES
2.1 Vendor may only sell or promote items listed below:
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2.2 The sale of unauthorized products is strictly prohibited.
2.3 Infinity 33 reserves the right to:
• Remove any product
• Restrict sales
• Terminate vendor participation immediately without refund
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3. EXCLUSIVITY & COMPETITION
3.1 Infinity 33 reserves the right to:
• Approve multiple vendors in similar categories
• Offer category exclusivity at its discretion
3.2 Exclusivity must be agreed upon in writing.
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4. SETUP & BREAKDOWN
4.1 Vendor Setup Time: __________________________
4.2 Vendor Breakdown Time: ______________________
4.3 Vendors must:
• Arrive on time
• Be fully operational during event hours
• Remain open during required hours
4.4 Early breakdown without written approval results in:
• Immediate removal from future Infinity 33 events
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5. EQUIPMENT & UTILITIES
5.1 Vendor is responsible for providing:
• Tent
• Tables
• Chairs
• Power cords
• Generators (if required)
• Insurance documentation
5.2 Infinity 33 does not guarantee:
• Power access
• Water access
• Internet access
• Weather protection
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6. INSURANCE REQUIREMENTS
Vendor must provide:
• General Liability Insurance (Minimum $1,000,000 per occurrence)
• Infinity 33 listed as Additional Insured
• Certificate submitted at least 7 days prior to event
Failure to provide documentation results in denial of entry without refund.
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7. FOOD & BEVERAGE VENDORS (If Applicable)
7.1 Vendor must comply with:
• Local health department regulations
• State licensing requirements
• Fire safety regulations
7.2 Vendor is solely responsible for:
• Food safety
• Employee hygiene
• Safe food handling practices
Infinity 33 assumes no liability for foodborne illness.
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8. INDEMNIFICATION & LIABILITY
Vendor agrees to defend, indemnify, and hold harmless:
• Infinity 33, LLC
• Its owners
• Directors
• Officers
• Employees
• Volunteers
• Partners
• Venue operators
From any and all claims, damages, losses, injuries, lawsuits, or liabilities arising from:
• Vendor operations
• Vendor employees
• Vendor products
• Vendor negligence
• Vendor equipment
Vendor participates at their own risk.
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9. DAMAGE TO PROPERTY
Vendor is financially responsible for:
• Damage to fields
• Damage to turf
• Damage to buildings
• Damage to electrical systems
• Damage to event equipment
Repair costs will be billed directly to Vendor.
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10. WEATHER & FORCE MAJEURE
Infinity 33 is not liable for cancellation or disruption due to:
• Weather
• Natural disaster
• Government order
• Emergency situations
• Acts of God
• Utility failure
• Civil disturbance
No refunds will be issued.
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11. CONDUCT POLICY
Vendor must conduct themselves professionally.
Prohibited behavior includes:
• Aggressive sales tactics
• Harassment
• Alcohol consumption without authorization
• Smoking outside designated areas
• Political messaging
• Religious solicitation
• Profanity
• Disruptive behavior
Violation results in immediate removal without refund.
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12. MEDIA & BRANDING RIGHTS
Vendor grants Infinity 33 the right to:
• Photograph vendor booth
• Capture video of vendor presence
• Use vendor likeness for promotional materials
Vendor may not use Infinity 33 branding without written consent.
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13. PAYMENT PROCESSING
Vendor is responsible for:
• Their own point-of-sale system
• Tax collection
• Sales reporting
• All financial compliance
Infinity 33 is not responsible for vendor sales volume.
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14. NO PARTNERSHIP OR EMPLOYMENT
This Agreement does not create:
• Partnership
• Joint venture
• Employment relationship
Vendor is an independent contractor.
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15. TERMINATION RIGHTS
Infinity 33 reserves the right to terminate this Agreement at any time for:
• Policy violation
• Safety concerns
• Venue violations
• Reputational harm
• Non-compliance
Termination may occur without refund.
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16. GOVERNING LAW
This Agreement shall be governed under the laws of:
State of _______________________
Any disputes shall be resolved in the jurisdiction where the event is held.
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17. ENTIRE AGREEMENT
This document constitutes the full agreement between parties.
No verbal agreements are binding.
Any modifications must be in writing and signed by both parties.
